The modern workplace now expects us to improve our communication skills. Regardless of the job, most working environments will require you to be an effective communicator if you want to progress in your career. The majority of jobs require written communication regardless of what level you are working in a company.
Written skills in business include emails, reports, social media updates, letters, presentation slides, as well as other business documentation. It doesn’t matter if you’re communicating with colleagues within your business or clients outside the business, it’s clear to see the importance of writing skills in business and how these skills impact your career. Below are some benefits of writing skills in business.
A person’s writing skills can determine if they’re seen as a good or bad employee
If you’re a student, then writing for academic purposes may not seem so difficult for you. You may have had experience with custom paper writing services and this has further improved your writing skills. If you’re now in the workplace and have finished your studies, then you will have probably discovered the importance of your writing skills in order to shine out from your coworkers.
Good writing provides credibility
Those that have good writing skills are often seen as more trustworthy and reliable. A good way to understand this is to imagine that you have received some correspondence and you notice some grammatical and spelling errors. Think about what impression you will have of the person who sent you that correspondence. You’d either feel that they are not competent and not bothered before they sent it or alternatively, you’d regard them as unintelligent.
So, it’s clear to see how good writing skills can make you seem credible. If in the future, you have the chance of a promotion, you’ll probably end up with more responsibility as you’ll be viewed as dependable.
Good writing skills guarantee better business communication
The correspondence in a business helps them when it comes to connecting with clients. Everything a business writes needs to be written in a comprehensive and informative way, therefore the person reading the communication needs to clearly understand what your business is trying to say. If written communication is poor and badly structured, the message that you are trying to convey could end up becoming misunderstood.
Writing skills can indicate intelligence
You may be in a job that doesn’t require you to write a great deal, however when you are required to write it’s crucial that you do it correctly and effectively. You may think that a little spelling or punctuation mistakes are nothing major, however, others will see this differently. In fact, it can sometimes be viewed that those who cannot write properly are less intelligent than those who have good writing skills.
You may have more influence
With good writing skills, you will be able to persuade others and this is key if you want to influence others to hit your aspirations. Quite often, when studying students are expected to write persuasive essays and this helps them to get ready for the job market. If in your workplace you need to create call-to-actions or taglines, then you will need to know how to write in this way or your reader will not take the action you desire.
How to become a better writer
So we’ve explained the importance of writing skills in business. The next step is to think about how you can achieve this:
- Think clearly. If you don’t think clearly then it is impossible to write well. You need to have a good understanding of what you are trying to say and then be able to explain this.
- See writing as your job. Like anything, if you want to get better at something you need to practice and the same applies to writing. There are no shortcuts that you can use to make you a better writer. The best way to improve your writing is to write regularly as this will also help you to create your own style.
- Reading as much as possible. It doesn’t matter if you know how to spell and know all the rules of grammar as this will not make you a good writer. In fact, you need to read texts and books that have been written by good writers in order to understand what good writing is. Those who tend to read a lot, become better writers. Also don’t just read on one subject, read on different subjects such as history, technology, politics, science, and biographies and mix up your reading so you read fiction as well as non-fiction.
- Understand the rules. Good writers don’t have poor grammar as good grammar comes with practice and eventually becomes second nature.
- Be empathetic. It’s not important about how much you know if you don’t care. If you don’t have empathy for others and particularly if you’re a reader, then it’s likely that your writing will be poor. To be a good writer you need to be able to get into the mind and hearts of your reader and this means you need to get away from yourself.
- Have a writing partner. If you work in a company that has a few other employees there’s a good chance, there’s someone you work with a good writer. Although you may think that writing is an individual task, the best writers know that feedback is crucial to help them improve their work. Therefore, talk to your colleagues and ask them if they are happy to take a look over what you’ve written. It’s likely that they will spot errors that you may have missed.
- Look at writing you admire. Most of us would follow a specific blog or website and read this regularly. However, have you thought about why this blog or website appeals to you. Choose a piece of text from your favorite site and highlight what you like about the text. The more you do this, you’ll find that you’ll be able to do this to your own work too.